About this Role
We’re looking for a highly organised Administrator to support the General Manager and wider organisation. This role sits at the centre of operations — managing communication, coordinating meetings, handling confidential information, and keeping systems running smoothly.
You’ll be the first point of contact for the General Manager and play a key role in ensuring day-to-day administrative, financial, and organisational tasks are handled efficiently.
Key Responsibilities
General Administration
Manage calendars, meetings, travel, and bookings
Handle incoming/outgoing emails and correspondence
Maintain filing systems and organisational records
Coordinate internal communications (e.g. newsletters)
Executive Support
Support the General Manager with daily operations
Prepare reports, presentations, and documentation
Organise and record meetings, including minutes
Board & Committee Support
Prepare agendas and distribute meeting packs
Record and distribute minutes
Coordinate Board and Committee meetings
Confidential & Communication Tasks
Handle sensitive information with discretion
Respond to information requests and reporting needs
Human Resources Support
Assist with recruitment documentation
Support onboarding and induction processes
Maintain HR records
Finance Support
Assist with invoicing, payroll, and accounts
Support financial reporting and audits
Operations & Logistics
Manage office supplies and purchasing
Coordinate maintenance of equipment and assets
Support vehicle fleet management (WOF, rego, servicing)
Assist with health & safety requirements
What We're Looking For
Essential Skills & Experience
Strong organisational and time management skills
Confident using Microsoft Office (Outlook, Word, Excel)
Excellent written and verbal communication
Ability to manage multiple priorities and deadlines
Strong interpersonal skills and professionalism
Ability to maintain confidentiality
Requirements
Full, clean driver’s licence
Ability to pass a police vetting check
Willingness to undertake ongoing training
Desirable
Experience in administration or office systems
Knowledge of the Privacy Act 2020
Understanding of or ability to use te reo Māori and tikanga Māori
Personal Attributes
Motivated and proactive
Reliable with high integrity
Able to work independently and in a team
Strong attention to detail
Flexible and adaptable
Able to work effectively with diverse communities